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OCTOBER, 2004
1. AMENDMENT VI
All references to the word “he” in the Constitution
have been changed to he/she, his/her, etc.
2. AMENDMENT VII – This amendment names
the official website for the FPA.
ARTICLE I – NAME
The name of this organization shall be: Florida Parking Association.
The official website of this organization shall be : www.FLParking.org.
3. AMENDMENT VIII - Adds the word valet operations
ARTICLE II – OBJECTIVES
1. The maintenance of a statewide organization of municipalities
and other governmental bodies, whether local, county, or state;
parking authorities, transportation departments, boards, bureaus,
commissions or departments, also including universities, colleges,
airports, hospitals, stadiums, valet operations, and auditoriums.
4. AMENDMENT IX – This Amendment restricts
the Presidency to only Regular Members
ARTICLE IV – MEMBERSHIP
Section 2. Rights and Privileges
2. Officers and Directors-at-large - Only regular members may
be elected to the Office of President. Regular and affiliate members
may be elected as all other officers and directors-at-large of
the Florida Parking Association and no more than two (2) shall
be affiliate members. A maximum of two (2) officers or directors-at-large
may serve at the same time from any one member organization.
5. AMENDMENT X – This allows for on-line
and newsletter reporting
ARTICLE IV – MEMBERSHIP
Section 3. Admission
Admission shall be subject to the approval of the Board of Directors.
The Board of Directors shall report all accepted applications
for membership, in the newsletter, on-line or at the annual association
meeting.
6. AMENDMENT XI - This clarifies the meetings
and allows for on-line notifications.
ARTICLE V – MEETINGS
Regular meetings of the Florida Parking Association shall be
held at least once a year or as otherwise determined by the voting
membership.
The annual business meeting of the association shall be held
at a time and location as determined by the Board of Directors.
The annual business meeting shall be conducted in a manner provided
by the constitution and by-laws.
The Board of Directors of the association may call a special
meeting when conditions justify.
The membership shall be advised, either in assembly at a regular
meeting, by mail, on-line, or EMail, of the site and time of the
next regularly scheduled meeting. Notice shall be given at least
two months in advance.
7. AMENDMENT XII - Reasigns the duties of
Vice President and allows for Procurement card purchases by
the Executive Board.
ARTICLE VI – OFFICERS
Section 2. Elections
A The President and Vice President of the association shall be
elected biennially by its regular and affiliate members at the
annual business meeting. In addition, two (2) At-large Board Directors
shall be elected each year at the annual business meeting. The
immediate past president of the chapter shall also hold office
as a Board Director for a period of two (2) years. The President
and Vice President shall hold office for a term of two (2) years.
The Secretary and Treasurer shall hold office for a term of two
(2) years, with elections to occur in alternate years from the
President and Vice President. At-large board members shall hold
office for two (2) years. Elected officers and directors shall
constitute the association’s Board of Directors. The candidate
with the closest number of votes that was not elected to the Board
of Directors will become an alternate board member and will be
asked to serve on the Board in the event that an elected member
is unable to fulfill his/her term. All officers and directors
may serve a maximum of two consecutive terms in the same position,
with the exception of the President, who may serve only one term.
All officers and Board directors shall assume office at the conclusion
of the annual conference.
Section 4. Vice President
The vice president shall make all arrangements and handle the
activities for the association’s annual meeting and Chair
the Membership Committee. The vice president shall perform such
additional duties as may be assigned to him/her by the constitution
and by-laws as well as those assigned by the president. In the
absence of the president, the vice president shall assume the
duties of president.
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Constitution | Constitutional Amendments
Section 5. Secretary
The secretary shall be responsible for the keeping of all Florida
Parking Association records, including the constitution and by-laws
and the amendments thereto, as well as minutes of the official
meetings of the association and of its Board of Directors. He/she
shall be responsible for the correspondence, and shall receive
a copy of any correspondence received or written by any member
of the board written on behalf of the association. The secretary
will also be responsible for the maintenance and update of the
website. He/she will review the website regularly to ensure that
the information is current and correct. He/she shall serve as
editor of the association newsletter. Any of said secretary’s
duties may be, if deemed necessary, assigned to another person
by the board of directors.
Section 6. Treasurer
The treasurer shall collect, have the custody of, and be responsible
for all moneys due the Florida Parking Association and prepare
and present financial statements as required by the board and
by the constitution and by-laws. The treasurer shall pay all bills
when approved by the board of directors, president or the vice
president and shall sign all checks on the direction of the president.
The president or the vice president may also have the authority
to sign checks or to procure items using the FPA procurement cards.
The Board of Directors shall determine the limit of the procurement
cards. The treasurer shall be responsible for oversight of the
procurement cards issued to the executive board. The treasurer
shall forward a statement of dues to each member sixty days in
advance. The treasurer shall make an annual financial report to
board of directors. The treasurer will serve as chairman of the
membership committee. The treasurer may be relieved of any duties
specified by the board upon appointment of another person to carry
out such duties.
8. AMENDMENT XIII – This allows for
the election of an alternate board member and also for on-line
voting.
ARTICLE VII – BOARD OF DIRECTORS
Section 1. General
The governing body of the Florida Parking Association shall be
the board of directors which shall have the full power to do any
and all things necessary or desirable in conducting the business
of the organization, within the limitations of the constitution
and by-laws.
The board of directors shall consist of nine (9) members. It
shall be comprised of the president, vice president, the secretary,
the treasurer, the immediate past president and four (4) at-large
directors elected by the regular and affiliate members. At-large
board members shall hold office for two (2) years.
At any time, should a member of the board of directors be unable
to complete his/her term, the alternate board member elected at
the annual meeting, shall serve the remainder of the term of the
vacating board member. In the event that there is no alternate
board member, a special election shall be held to elect a new
member to the board.
Section 2. Election of Board Members
Election of Officers and Directors shall be conducted by mail,
in person or on-line. The chairman of the nominating committee
shall submit a slate of nominees for election as officers and
at-large directors at least sixty (60) days prior to the annual
business meeting. This shall include a brief resume for each nominee.
Nominations shall be solicited through electronic communications,
newsletters and direct contact. All current paid members will
be notified. The treasurer shall verify the membership status
of each submitted nominee and shall prepare the election materials.
Ballots shall be encoded and printed on security paper to prevent
duplication or encoded in a way to allow for election via the
internet . No later than 30 days prior to the annual business
meeting, the treasurer shall send to each current member an election
packet containing: the information on the nominees, the ballot
and a pre-addressed return envelope. Completed ballots will be
returned to the treasurer by mail or on-line to be received at
least seven business days before the beginning of the annual conference
or may be delivered to the annual conference by a time designated
in the election materials. The treasurer shall deliver all ballots
received by mail unopened to the annual conference. All on-line
encoded ballots will also be brought to the annual conference
and be included in the final tally. Ballots shall be opened and
counted by three people to include one regular or affiliate member
and two board members, none of whom are on the ballot. Results
of the election shall be announced at the annual business meeting.
9. AMENDMENT TO BY-LAWS – Increases
the dues from $50 - $60, changes the membership year and allows
for partial payments.
BY-LAW NO. 1 – DUES
Annual dues for each classification of membership shall be as
set forth below:
Regular - $60.00 if paid by June 30th ,
$40 if paid July 1st or later.
Affiliate - $60.00 if paid by June 30th ,
$40 if paid July1st or later.
The membership year shall be January 1 through December 31.
In the first year of this change, the dues will be valid from
October 1, 2004 to December 31, 2005. The dues will be yearly
after the first year. Dues are not refundable other than for inadvertent
duplication, or for unauthorized admission.
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