International Parking Institute

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ARTICLE I – NAME

The name of this organization shall be: Florida Parking Association.

ARTICLE II – OBJECTIVES

The objectives of the Florida Parking Association are:

A. The maintenance of a statewide organization of municipalities and other governmental bodies, whether local, county or state; parking authorities, transportation departments, boards, bureaus, commissions or departments, also including universities, colleges, airports, hospitals, stadiums and auditoriums.

B. To promote the mutual interests of the membership in the provision and operation of adequate, efficient, convenient and economical public parking as a proper and necessary function for the economic and social well-being of the organization the members serve.

C. To enhance the improvement of parking within the State of Florida and its relationship and coordination with traffic engineering and public transportation.

D. To organize and act as a unified force in the State of Florida to promote the legislation of state and local laws, ordinances and regulations relating to parking that will aid and benefit the association membership.

E. To assist and aid association members in dealing with parking problems.

ARTICLE III – FLORIDA PARKING ASSOCIATION ADDRESS

The official address shall be that of the association president or any other association officer or any place as designated by the Board of Directors.

ARTICLE IV – MEMBERSHIP

Section 1. There shall be two classes of membership: regular and affiliate. To be eligible in any class the purpose of a member must not be in conflict with the objectives and requirements set forth in this constitution. The descriptions of memberships are:

A. Regular (voting) - members shall be authorized representatives of municipalities or other governmental bodies, their parking authorities, boards, bureaus, commissions, departments, colleges, universities, airports, hospitals or agencies and other institutions having similar responsibility for the establishment, operation, maintenance, control or direction of public parking.

B. Affiliate (voting) – members shall be authorized representative(s) of corporations, consultants, or individuals engaged in supplying goods or services to the parking industry or interested in, or connected with the operation and development of institutional or municipal parking, whether for profit or otherwise, and who supports the objectives of the Florida Parking Association.

Section 2. Rights and Privileges

A. Voting and motions – regular and affiliate members shall have the right to vote or move a proposal at official association business meetings. A regular or affiliate member shall be entitled to only one vote on any item of business brought before the association. When a regular or affiliate members fails to designate its official representative, the president may advise the secretary of the name of the person who is to be considered to be the regular or affiliate member until replaced.

B. Officers and Directors-at-large – regular and affiliate members may be elected as officers and directors-at-large of the Florida Parking Association and at least two (2) shall be affiliate members. A maximum of two (2) officers or directors-at-large may serve at the same time from any one member organization.

C. Committees – except as otherwise provided in the constitution or By-laws, members of any class may be appointed to a committee.

D. Other privileges – any member may participate in discussions, unless ruled against for a particular item of business under consideration.

Section 3. Admission

Admission shall be subject to the approval of the Board of Directors. The Board of Directors shall report all accepted applications for membership at the annual association meeting.

Section 4. Resignation and Expulsion

Any member of the association may resign by written application to the president who shall then present the resignation to the Florida Parking Association’s Board of Directors for consideration. If and when all his financial obligations have been paid, his resignation may be accepted. Membership shall be terminated for nonpayment of dues upon action of the Board of Directors. Such action shall be considered if a member’s dues or special assessments become one year in arrears.

Reinstatement of a member may be authorized by the Board of Directors upon payment of delinquent dues.

Where a member is found to have acted in such a manner as to be prejudicial to the objects of or to the successful operation of the association, or in any way to discredit the Florida Parking Association, the Board of Directors may suspend such member.

Section 5. Dues

Dues for each class of membership shall be prescribed in the by-laws.

ARTICLE V – MEETINGS

Regular meetings of the Florida Parking Association shall be held once a year or as otherwise determined by the voting membership.

The annual business meeting of the association shall be held at a time and location as determined by the Board of Directors. The annual business meeting shall be conducted in a manner provided by the constitution and by-laws.

The Board of Directors of the association may call a special meeting when conditions justify.

The membership shall be advised, either in assembly at a regular meeting or by mail, of the site and time of the next regularly scheduled meeting. Notice by mail shall be given at least two months in advance.

ARTICLE VI – OFFICERS

Section 1. General

The officers of the Florida Parking Association shall be president, vice president, secretary and treasurer.

Section 2. Elections

The President and Vice President of the association shall be elected annually by its regular and affiliate members at the annual business meeting. In addition, two (2) At-Large Board Directors shall be elected by the regular and affiliate membership at the annual business meeting. The immediate past president of the chapter shall also hold office as a Board Director for a period of one (1) year. The President and Vice President shall hold office for a term of one (1) year. The Secretary and Treasurer, along with At-large board members shall hold office for two (2) years. Elected officers and directors shall constitute the association’s Board of Directors. All officers may be reelected to the same office or to any other office which they have previously held, with the exception of the president, who may not be elected to that office within a period of two years. All officers and Board directors shall assume office at the conclusion of the annual conference.

Section 3. President

The president shall be the chief operating officer of the association and shall preside at all meetings of the association and of the Board of Directors. In the absence of the president, the vice president shall preside. In the absence of the president and vice president, a designated member of the Board of Directors shall preside. Other duties of the president are as set forth elsewhere in the constitution and by-laws.

Section 4. Vice President

The vice president shall make all arrangements and handle the activities for the association’s annual meeting. The vice president shall perform such additional duties as may be assigned to him by the constitution and by-laws as well as those assigned by the president. In the absence of the president, the vice president shall assume the duties of president.

Section 5. Secretary

The secretary shall be responsible for the keeping of all Florida Parking Association records, including the constitution and by-laws and the amendments thereto, as well as minutes of the official meetings of the association and of its Board of Directors. He shall be responsible for the correspondence, and shall receive a copy of any correspondence received or written by any member of the board written on behalf of the association. He shall serve as editor of the association newsletter. Any of said secretary’s duties may be, if deemed necessary, assigned to another person by the board of directors.

Section 6. Treasurer

The treasurer shall collect, have the custody of and be responsible for all moneys due the Florida Parking Association and prepare and present financial statements as required by the board and by the constitution and by-laws. The treasurer shall pay all bills when approved by the board of directors, president or the vice president and shall sign all checks on the direction of the president. The president or the vice president may also have the authority to sign checks. The treasurer shall forward a statement of dues to each member sixty days in advance. The treasurer shall make an annual financial report to board of directors. The treasurer will serve as chairman of the membership committee. The treasurer may be relieved of any duties specified by the board upon appointment of another person to carry out such duties.

ARTICLE VII – BOARD OF DIRECTORS

Section 1. General

The governing body of the Florida Parking Association shall be the board of directors which shall have the full power to do any and all things necessary or desirable in conducting the business of the organization, within the limitations of the constitution and by-laws.

The board of directors shall consist of nine (9) members. It shall be comprised of the president, vice president, the secretary, the treasurer, the immediate past president and four (4) at-large directors elected by the regular and affiliate members. At-large board members shall hold office for two (2) years.

At any time, should a member of the board of directors be unable to complete his term, a special election shall be held to elect a new member to the board.

Section 2. Election of Board Members

The secretary shall notify and provide a list of all regular and affiliate members in good standing to the chairman of the nominating committee at least ninety (90) days in advance of elections conducted at the annual meeting. The chairman of the nominating committee shall submit a slate of nominees for election as officers and at-large directors at the annual business meeting. Additional nominations may be made and seconded from the floor of the annual business meeting. All regular and affiliate members in attendance at the annual business meeting may cast one vote for each officer and at-large director position. Officers and at-large directors shall be approved by a simple majority of voting members in attendance at the annual business meeting.

The board of directors may instruct the secretary to include a ballot on such issue or issues as the board deems advisable to canvas by mail.

Section 3. Rights and Privileges

Each voting member of the board of directors is entitled to one equal vote. In the case of absence a director may arrange for a regular or affiliate member to attend and act on his behalf.

Section 4. Duties and Powers

The board of directors shall, in addition to the functions designated to it by the constitution and by-laws, perform such duties as are usual and are not otherwise regulated by the constitution and by-laws.

The board of directors shall act as the finance committee of the association.

Constitution | Constitutional Amendments

Section 5. Meetings and Quorum

The board of directors shall meet as it sees fit but not less than once a year. Time and place of the annual meeting shall be fixed by the board of directors. Special meetings may be called as desired by the president, or by a majority of the board of directors. Five directors will constitute a quorum but in no case shall a motion be passed unless there are at least four affirmative votes.

Reasonable notice for all meetings shall be given by the president. Whenever possible, the business to be brought before the attention of the board shall be previously announced in the form of an agenda.

ARTICLE VIII – COMMITTEES

Section 1. General

Committees shall be established as provided in the constitution and by-laws.

Additional standing committees may be established by by-laws. Except as otherwise provided, the president shall appoint a chairperson and members of standing committees and such other committees as may be desirable, with the approval of the board of directors.

If a person specified by the constitution or by-laws to act as chairman or member of a committee is unable or unwilling to act, the president shall appoint another member to fill the position subject to the approval of the board of directors.

Section 2. Standing Committees

The standing committees of the Florida Parking Association shall be the nominating committee and the membership committee. The nominating committee shall be composed of three voting members in good standing, one of whom shall be the immediate past president of the chapter and will serve as chairman of that committee.

The membership committee shall consist of four (4) members and a chairman, all of which will be appointed by the president, subject to approval of the board of directors. The treasurer will serve as the chairperson of the membership committee.

ARTICLE IX – BY-LAWS

Section 1. General

By-laws may be introduced by recommendation of the board of directors, or by written sponsorship of five regular and/or affiliate members.

Proposals for new or amended by-laws must be submitted in sufficient time (minimum thirty (30) days) to the board of directors, as well as provide at least twelve hours notice to the attending members prior to the regular business session at any annual business meeting of the association.

By laws shall be adopted, amended or rescinded upon simple majority affirmative vote of the regular and affiliate members present and voting.

ARTICLE X – RULES AND PARLIAMENTARY PROCEDURE

Section 1. Parliamentary Manual

The rules contained in “Roberts Rules of Order, Revised” shall govern the association in all cases in which they are applicable, and in which they are not inconsistent with the constitution and by-laws or special rules of the association.

Section 2. Standing Rules

Standing rules may be adopted by a majority vote at any duly constituted business meeting. They may be reconsidered, amended or rescinded in accordance with the procedures contained in “Roberts Rules of Order, Revised”.

Section 3. Suspension

The rules may be suspended only upon an affirmative vote of two-thirds of the regular and affiliate members present and voting.

ARTICLE XI – INDEMNIFICATION

Every director, officer or employee of the association shall be indemnified by the association against all expenses and liabilities, including counsel fees, reasonable incurred by or imposed upon him in connection with any action or proceeding to which he may be made a party, or in which he may become involved, by reason of his being or having been a director, officer or employee of the association, or with any settlement thereof, whether or not his term of service as director, officer or employee has expired at the time liability for such expenses accrues, except in such cases wherein the director, officer or employee is adjudged guilty of willful misfeasance in the performance or omission of such duties give rise to the subject action or proceeding. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which such director, officer or employee may be entitled.

ARTICLE XII – AMENDMENTS

The constitution may be amended only by the affirmative vote of two-thirds of the regular and affiliate members voting.

Any amendment shall be put to a vote only if it has been proposed by the board of directors, or five voting members in good standing.

At the annual business meeting the draft of the amendment may be amended in any way that is pertinent to the proposals contained therein.

Amendments which, if passed, will affect any of the items of business to be considered at the annual business meeting, shall, if in order, be considered before other business.

BY-LAW NO. 1 – DUES

Annual dues for each classification of membership shall be as set forth below:

Regular - $60.00
Affiliate - $60.00

All dues shall become due and payable prior to the annual conference and shall become delinquent on the last day of the conference. Dues are not refundable other than for inadvertent duplication, or for unauthorized admission.

Any member who has become delinquent may be reinstated by full payment of current year’s dues, with the approval of the Board of Directors. The Florida Parking Association treasurer shall be responsible for keeping the Board of Directors informed as to those members delinquent and those members eligible for reinstatement.

BY-LAW NO. 2 – ASSOCIATION MAILING LISTS

Any current member who wishes to acquire any association mailing lists may do so without a fee being assessed.

Any non-member who wishes to acquire any association mailing lists may do so after first paying to the association, an administrative fee equal to the current association’s dues.

AMENDMENTS

Amendment 1

Article IV, Section 2 - B is amended to read as follows:
Officers and Directors-at-large - regular and affiliate members may be elected as officers and directors-at-large of the Florida Parking Association and no more than two (2) shall be affiliate members. A maximum of two (2) officers or directors-at-large may serve at the same time from any one member organization.
Ratified October 30, 1997

Amendment 2

Article IX, Section 2 is amended as follows:

By-laws may be introduced by recommendation of the board of directors or by written sponsorship of five regular and/or affiliate members.

Proposals for new or amended by-laws must be submitted in sufficient time (minimum thirty (30) days to board of directors, prior to the regular business session at any annual business meeting of the association.
Ratified October 30, 1997

Amendment 3

Article VI, Section 2 is amended to read as follows:

The President and Vice President of the association shall be elected biennially by its regular and affiliate members at the annual business meeting. In addition, two (2) At-large Board Directors shall be elected each year at the annual business meeting. The immediate past president of the chapter shall also hold office as a Board Director for a period of two (2) years. The President and Vice President shall hold office for a term of two (2) years. The Secretary and Treasurer shall hold office for a term of two (2) years, with elections to occur in alternate years from the President and Vice President. At-large board members shall hold office for two (2) years. Elected officers and directors shall constitute the association’s Board of Directors. All officers may be reelected to the same office or any other office which they have previously held, with the exception of the President, who may not be elected to that office within a period of two years. All officers and Board directors shall assume office at the conclusion of the annual conference.
Ratified October 15, 1998

Amendment 4

Article VI, Section 2 is amended to read as follows:

The President and Vice President of the association shall be elected biennially by its regular and affiliate members at the annual business meeting. In addition, two (2) At-large Board Directors shall be elected each year at the annual business meeting. The immediate past president of the chapter shall also hold office as a Board Director for a period of two (2) years. The President and Vice President shall hold office for a term of two (2) years. The Secretary and Treasurer shall hold office for a term of two (2) years, with elections to occur in alternate years from the President and Vice President. At-large board members shall hold office for two (2) years. Elected officers and directors shall constitute the association’s Board of Directors. All officers and directors may serve a maximum of two consecutive terms in the same position, with the exception of the President, who may serve only one term. All officers and Board directors shall assume office at the conclusion of the annual conference.
Ratified November 3, 2000

Amendment 5

Article VI, Section 2 is amended to read as follows:

Election of Officers and Directors shall be conducted by mail. The chairman of the nominating committee shall submit a slate of nominees for election as officers and at-large directors at least sixty (60) days prior to the annual business meeting. This shall include a brief resume for each nominee. Nominations shall be solicited through electronic communications, newsletters and direct contact. All current paid members will be notified. The treasurer shall verify the membership status of each submitted nominee and shall prepare the election materials. Ballots shall be encoded and printed on security paper to prevent duplication. No later than 30 days prior to the annual business meeting, the treasurer shall send to each current member an election packet containing: the information on the nominees, the ballot and a pre-addressed return envelope. Completed ballots will be returned to the treasurer by mail to be received at least two business days before the beginning of the annual conference or may be delivered to the annual conference by a time designated in the election materials. The treasurer shall deliver all ballots received by mail unopened to the annual conference. Ballots shall be opened and counted by three people to include: one regular or affiliate member and two board members, none of whom are on the ballot. Results of the election shall be announced at the annual business meeting.

The board of directors may instruct the treasurer to include a ballot on such issue or issues as the board deems advisable to canvas by mail.
Ratified November 3, 2000

Amendments to By-laws

By-law No. 1 - Dues

By-law No. 1 is amended to read as follows:

Annual dues for each classification of membership shall be as set forth below:

Regular - $60.00
Affiliate - $60.00

All dues shall become due and payable prior to the annual conference and shall become delinquent on the last day of the conference. Dues are not refundable other than for inadvertent duplication, or for unauthorized admission.

Any member who has become delinquent may be reinstated by full payment of the current year’s dues, with the approval of the Board of Directors. The Florida Parking Association treasurer shall be responsible for keeping the Board of Directors informed as to those members delinquent and those members eligible for reinstatement.
Ratified October 30, 1997

By-law No. 1 - Dues

By-law No. 1 is amended to read as follows:

Annual dues for each classification of membership shall be as set forth below:

Regular - $50.00 if paid by October 1,
$60.00 if paid after October 1

Affiliate - $50.00 if paid by October 1,
$60.00 if paid after October 1

The membership year shall be October 1 through September 30. Dues are not refundable other than for inadvertent duplication, or for unauthorized admission.

Any member who has become delinquent may be reinstated by full payment of the current year’s dues, with the approval of the Board of Directors. The Florida Parking Association treasurer shall be responsible for keeping the Board of Directors informed as to those members delinquent and those members eligible for reinstatement.
Ratified November 3, 2000

 
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